2018 Business cases: access to documents

1.0 Delivery of Summary Business Case
2.0 Provision of Business Case papers
3.0 On-line access: list of documents from Business cases

READ HERE: for informed Responses and Comments to these papers.
Refer also to the related sequence of News Chronology,  Letters to the Editor, and other files on this Powerhouse Museum Alliance website.
If you want to write to NSW Members of Parliament you can  find their email addresses HERE, or here: NSW MPsApril 2018

1.0 Delivery of summary business case

12 April, 2018
Following over 3 years of lobbying, and a summary report from a continuing Upper House Inquiry, a motion asking for the business case to be tabled within 14 days was passed in the Legislative Council on 12 April.  Read more
Various government departments had said they did not hold the relevant papers; to see their letters of denial: Read more

28 April, 2018
However the Government made public its  final decision on the relocation of the Museum on 28 April without complying with the motion above, except for issuing a 9-page ‘Final Business Case Summary’. Read the Summary hereRead more
Craig Limkin, Executive Director, Cultural Infrastructure Program Management Office, advised: ‘Today the NSW Government announced that the Powerhouse Museum will completely relocate to stunning new premises in Parramatta… Additionally, the NSW Government has confirmed it plans to retain cultural spaces at Ultimo, including plans for a new design and fashion museum and a Broadway-style lyric theatre.’ See the  MAAS project website.
Attached to the message were:
1) Media Release: Gladys Berejiklian, Don Harwin:
Gladys Berejiklian and Don Harwin med rel – Western Sydney becomes cultural powerhouse_
2)  Fact sheet: See Powerhouse factsheet
Further sessions in the Legislative Council, recorded in Hansard, include strong criticism of the substance of the Business Case Summary. It also appears that none of the three business cases prepared were shown to state cabinet as ministers made their decisions.

The Business Case for the Powerhouse Museum in Western Sydney Project was prepared between April and December 2017 by the Cultural Infrastructure Program Management Office (CIPMO) within the Arts, Screen and Culture Division of the NSW Government’s Department of Planning and Environment’: Read more The MAAS (Museum of Applied Arts and Sciences) Project is described here: Read more

The Business Case Summary (Read more )was prepared by Infrastructure NSW, ‘the NSW Government’s independent infrastructure advisory agency’.
The Introduction to the Summary says:
‘This document summarises the Final Business Case (the Business Case) for the proposed relocation of the Powerhouse to Parramatta.
The Powerhouse Museum in Western Sydney Project (“the Project”) entails relocating the core functions of the Museum of Applied Arts and Sciences (MAAS) from Ultimo to the Riverbank site in Parramatta. It involves decommissioning the existing Museum and collection storage, and creating a new MAAS headquarters focused on STEAM (Science, Technology, Engineering, Arts and Mathematics) exhibits and new collection storage facilities at Castle Hill.
The Government plans to retain cultural space at Ultimo. It is separately considering the options for the Ultimo site, including the establishment of a Creative Industries Precinct and a plan for a Design and Fashion museum and a Broadway-style lyric theatre. Further work is being undertaken to complete a Final Business Case for Ultimo, which will enable financial investment decisions about that site to be taken by Government. A separate summary document for Ultimo will be released once that work is complete.’

5 June, 2019
A demand was first made on 5 June by the Legislative Council that certain papers be made available by 5pm on Friday 8 June. The Hansard records are on-line at the NSW Legislative Council, listed under Questions Without Notice: Powerhouse Museum Relocation (several sessions listed). Open here: May 1: Read more   May 2: Read more  May 3: Read more , and also 5 June: Read more   Pages 11-12, 14, 23-41 (motion p11, passed to provide by 6 June, p41), 6 June: Read more  (agreed to provide by 5pm, 8 June).

2.0 Provision of Business Case papers

12 June, 2018
Documents were received and listed by the Clerk of Parliaments on 12 June. They refer to the Powerhouse Museum’s move to Western Sydney (including considerable redacted sections for commercial reasons), Sydney Stadiums and the Tune Report into out-of-home care. Read letters and lists 

3.0 On-line access: list of documents from Business cases

On 12 June, MP David Shoebridge’s office advised regarding the Powerhouse Museum documents: ‘As you may be aware, on Friday afternoon the Government ‘voluntarily’ released a number of documents following our return to order. There are 10 volumes available for inspection at the Parliament. The documents are only available from 9-5. To arrange to see this we recommend contacting the table office on 9230 2749.’
The list of redacted pages, supplied with the 10 Folders (3 folders for case in 2017; 7 for extended case in 2018) can be read here: Document list in folders

To access the Business Case documents on-line:
The Powerhouse Museum Alliance has been working with a number of colleagues to obtain copies of the documents. Those that have been made available to us (to date) are in three groups, with information from 2016-2018. (We will add to the list as more are retrieved.)
A: New Western Sydney Museum
B: The MAAS project
C: Ultimo Presence Project

READ BELOW: Museum Business Case Documents
Most research has been carried out by the Johnstaff group, working with other consultants, for what is now the NSW government’s Cultural Infrastructure Program Management Office (CIPMO).
31 ‘attachments’ are listed in the Table of Contents for No 1: Final Business Case (2018), and 28 for No 4, Final Business Case executive summary, but none are attached to those documents. Some are identified below, while other ‘attachments’ provided, have little information about the document to which they may refer. Many are 2016 or 2017 documents now informing the 2018 Business Case (No 1) and supplement (No2).On 28 Access to these documents followed a 9-page Powerhouse Business Case Summary , released, on 28 April, 2018 based on the documents below.

A: New Western Sydney Museum Documents
1. Final Business Case 080118  

New Western Sydney Museum 1 Final Business Case 080118
(8 Jan 2018, version 4, Johnstaff for Cultural Infrastructure Management Office’ 100pp: Executive summary, case for change, analysis of proposal, technical standards and legislative requirements, implementation; and list of attachments).

2. Final Business Case Supplement 240418
 New Western Sydney Museum 2 Final Business Case Supplement 240418
(24 April, 2018, Johnstaff ; version 6, 13 pp)

3. Final Business Case Gate 2 Review 140217
 New Western Sydney Museum 3 Final Business Case Gate 2 Review 140217
(14 February, 2017, version 7; see No 4 below for Executive summary, Johnstaff, 128pp)

4. Final Business Case Executive Summary Gate 2 Review 140217
New Western Sydney Museum 4 Final Business Case Executive Summary Gate 2 Review 140217 
(14 February, 2017, version 7; Executive Summary of No 3 above, and list of attachments, Johnstaff, 36 pp)

 5. Vision Statement
New Western Sydney Museum 5 Vision Statement
(2016/17? (does not include Ultimo), Johnstaff, ‘Attachment  A’  for No 4 above – or ‘A’ for No 1 above, 11pp.)

6. Project Definition New Western Sydney Museum
New Western Sydney Museum 6 Project Definition
(undated, Johnstaff , ‘Attachment C’  for No 1 above, 10pp)

7. Rationale 
New Western Sydney Museum 7 Rationale    (14 Feb, 2017; Johnstaff, ‘Attachment BB’ for No 1 above, 98pp)

8. Project Concept Options  
New Western Sydney Museum 8 Project Concept Options
(2017? Fender Katsalidis Mirams Architects for Johnstaff, Attachment I – to No 1 above, 19 pp)

9. Development Options Assessment February 2017 
New Western Sydney Museum 9 Development Options Assessment February 2017
(1 Feb 2017,  Paxon Group, ‘Attachment E’ to No 1 above, 107 pp)

9a. Development Options Assessment – Concept Options 
New Western Sydney Museum 9a Development Options Assessment – Concept Options
(18 Nov 2016, Fender Katsalidis Mirams Architects for Johnstaff, Options 1, 2, 2a, 3; 84 pp,)

9b. Development Options Assessment – Rider Levett Bucknell 
New Western Sydney Museum 9b Development Options Assessment Rider Levett Bucknell
(13, Jan 2017, Rider Levett Bucknell,  ‘MAAS preliminary budget estimates update, of options in  9a above’, 83 pp)

10. Development Options Assessment October 2017
New Western Sydney Museum 10 Development Options Assessment October 2017
(undated, 2017,  Paxon Group for Johnstaff, 10 options, ‘Attachment E’ to No 1 above, 48pp)

10a. Development Options Assessment – Site Analysis 
New Western Sydney Museum 10a Development Options Assessment – Site Analysis
(June 2017, Johnstaff, with consultant advice: Taylor Thompson Whiffing: Traffic and Access, Flood Engineering;  BA: Statutory Planning; Rider Levett Bucknall: Cost Planning; FKM: Architects.)

10b. Development Options Assessment – Commercial Options Study 
New Western Sydney Museum 10b Development Options Assessment – Commercial Options Study  (28 June 2017, Johnstaff ( Fender Katsalidis Mirams Architects) 25pp)

10c. Development Options Assessment – Super Towers Options 
New Western Sydney Museum 10c Development Options Assessment – Super Towers Options
(21 July 2017, Fender Katsalidis Mirams Architects, for Johnstaff, 15pp)

10d. Development Options Assessment – Real Estate Analysis 
New Western Sydney Museum 10d Development Options Assessment – Real Estate Analysis 
(24 Jan 2017, draft, Johnstaff and CBRE Pty Ltd, 45pp)

10e. Rider Levett Bucknall 270617 
New Western Sydney Museum 10e Rider Levett Bucknall 270617
(27 June 2017, Rider Levett Bucknall  for Johnstaff, ‘Preliminary Budget Estimate Commercial Options’ ,18pp)

10f. Rider Levett Bucknall 250917  
New Western Sydney Museum 10f Rider Levett Bucknall 250917
(25 Sept 2017, Rider Levett Bucknall  for Johnstaff, ‘Preliminary Budget Estimate Super Commercial Residential Towers’ ,13pp)

10g. Rider Levett Bucknall 311017  
New Western Sydney Museum 10g Rider Levett Bucknall 311017
(31 Oct 2017,  Rider Levett Bucknall  for Johnstaff,  ‘Life cycle cost summary’, 9 pp)

11. Planning Due Diligence Report  
New Western Sydney Museum 11 Planning Due Diligence Report
(16 Nov 2016, JBA Urban Planning, for Johnstaff, ‘Attachment B’ to No 1 above, 67pp)

12. Infrastructure Assessment  
New Western Sydney Museum 12 Infrastructure Assessment
29 Sept 2016, Warren Smith & Partners, consulting engineers; water, sewers, gas etc, 28 pp)

13. Geotechnical Investigation  
New Western Sydney Museum 13 Geotechnical Investigation
(Sept, 2016  Johnstaff,  from Pells Sullivan Meynink (PSM), ‘Attachment K’ to No 4 above, but ‘Att AA’ to No 1 above?, 8pp.)

14. Heritage Report  New Western Sydney Museum 14 Heritage Report
(Nov 2016, Advisian, for Johnstaff, ‘Attachment G’ to No 4 above; review of Parramatta site, 8pp)

15. Traffic and Transport Assessment  
New Western Sydney Museum 15 Traffic and Transport Assessment
(Nov 2016, final draft, Taylor Thomson Whitting for Johnstaff, (Attachment J in No 4 above) 31 pp)

16. Site Analysis Updates
New Western Sydney Museum 16 Site Analysis Updates 
(Nov 2017, Taylor Thomson Whitting (flooding advice), and Steensen Varming (infrastructure services)  for Johnstaff, 59 pp)

17. Project Cost Plans  New Western Sydney Museum 17 Project Cost Plans
(24 Oct 2017, Rider Levett Bucknall  for Johnstaff,  ‘Western Sydney Museum — Options 1-3  Preliminary Budget Estimates & Cash Flows’, 72pp)

18. Risk Assessment and Management Framework
New Western Sydney Museum 18 Risk Assessment and Management Framework
(12 Oct 2016, Johnstaff, 21pp)

19. Final Procurement Strategy 230117
New Western Sydney Museum 19 Final Procurement Strategy 230117
(23 Jan 2017, Johnstaff, draft, 66pp)

20. Financial Appraisal
New Western Sydney Museum 20 Financial Appraisal
(Jan 2017, Paxon Group, for Johnstaff, ‘Attachment B’, for No 4 above, 29 pp)

21. Economic Appraisal  New Western Sydney Museum 21 Economic Appraisal
(Jan 2016, SGS Economics and Planning for Johnstaff, ‘final report’; ‘Attachment C’ for No 1 above?), 42pp)

22. Willingness to Pay Study 
New Western Sydney Museum 22 Willingness to Pay Study
(Sept 2017, CaPPRe Pty Ltd, for Johnstaff, ‘Attachment H’ to No 1 above, 21pp)

23. Demographic Information
New Western Sydney Museum 23 Demographic Information
(undated, unauthored; Appendix to No 22 above?)

24. Museum Benchmarking and Precedent Analysis
New Western Sydney Museum 24 Museum Benchmarking and Precedent Analysis
( undated, 2017?  Fender Katsalidis Mirams Architects, for Johnstaff; analysis of 5 other museums, 99 pp)

25. Benefits Realisation Strategy  
New Western Sydney Museum 25 Benefits Realisation Strategy
(undated, Johnstaff, ‘Attachment U’ to No 4 above)

26. Commissioning and Launch Plan  
New Western Sydney Museum 26 Commissioning and Launch Plan
(21 Feb 2016, Johnstaff, version 2, design, construction, handover, ‘Attachment V’ in No 4 above; and CC in No 1 above ?, 13pp)

27. Stakeholder Engagement Plan 
New Western Sydney Museum 27 Stakeholder Engagement Plan
(2016, Johnstaff, ‘Attachment S’ in No 4 above, 72pp.)

28. Change Management Framework 
New Western Sydney Museum 28 Change Management Framework
(11 Nov 2016, MAAS/Johnstaff, draft, ‘Attachment R’ in No 4 above, 15pp)

29. Governance Structure
New Western Sydney Museum 29 Governance Structure
(undated 2016?, Johnstaff,  ‘Attachment T’ (as Governance arrangement’ )in No4 above)

30. Workforce Plan  New Western Sydney Museum 30 Workforce Plan
(21 Nov, 2016, Johnstaff, version 3, 32pp.)

31. Collection and Logistics Plan  New Western Sydney Museum 31 Collection and Logistics Plan  (28 Nov 2016, Root Projects, for Johnstaff, draft,  ‘Attachment’  X to No 4 above, 75pp)

32. Legislation & Technical Requirements Review
New Western Sydney Museum 32 Legislation & Technical Requirements Review
(17 Nov 2017, Johnstaff, version 1, 17pp.

33. New Museum Flood study, 2016:  Read here (Nov 2016, Taylor Thompson Whitting for Johnstaff, ‘Attachment I’ to No 4 above, 15pp);  or with extra pages (including Hirst Projects, Collection Relocation Review) here: Flood Study (2)

B: MAAS Project documents
1. The MAAS Vision A 
The MAAS Project 1 The MAAS Vision A
(undated, 2017? (includes Ultimo); Johnstaff, 19pp)

2. The MAAS Vision B  The MAAS Project 2 The MAAS Vision B
(undated, 2017? (includes Ultimo); Johnstaff, expanded version of No1 Vision A above, 53pp)

3. Overarching Program  The MAAS Project 3 Overarching Program
(undated, 2017? Johnstaff, (schedule), 2pp)

4. Risk Assessment The MAAS Project 4 Risk Assessment
(17 Nov 2017, Johnstaff, version 1,1, ‘Attachment L’ to ? ( R in No1, E in No 4, NWSM above), 9pp)

5. Combined Cost Benefit Analysis for the MAAS Project
The MAAS Project 5 Combined Cost Benefit Analysis for the MAAS Project
(Nov  2017,  SGS Economics and Planning for Johnstaff, New Museum, Ultimo presence, Riverside Theatre, ‘Attachment C’ to?, 10pp)

6. Integration Brief  The MAAS Project 6 Integration Brief
(8 January, 2018, Johnstaff, version 5: background, scope, costs and benefits, implementation, 30pp)

7. Museums Discovery Centre Storage Project Brief
The MAAS Project 7 Museums Discovery Centre Storage Project Brief
(Nov 2017, Johnstaff, with Rider Levett Bucknall , ‘Attachment A’ to No6 above; 39pp)

8. Communications & Engagement Strategy
The MAAS Project 8 Communications & Engagement Strategy
(26 Oct 2017, Elton Consulting, for Johnstaff, ‘Attachment Q’ to ?, or Attachment T in No1? in NWSM above; includes feedback from public meetings and submissions, 116pp)

9. Stakeholder Consultation Register A 
The MAAS Project 9 Stakeholder Consultation Register A
(undated, Nov 2017?, Johnstaff, attendees at project meetings 19 April – 31 Oct 2017, ‘Attachment D’ to ?, 11pp)

10. Stakeholder Consultation Register B
The MAAS Project 10 Stakeholder Consultation Register B
(undated, Nov 2017?, Johnstaff, ‘Stakeholder Engagement Register’: attendees at project meetings 19 April – 31 Oct 2017, ‘Attachment C’ to ? (follow-on from No 9 above?), 21pp)

C: Ultimo Presence Project documents
1. Project Definition 
Ultimo Presence Project 1 Project Definition
(28 June/July, 2017, Johnstaff, ‘Attachment B’ to ?, paper by/with Project Steering Committee/Project Control Group , 11pp.)

2. Project Options Ultimo Presence Project 2 Project Options
(14 Sept 2017, Crone, for Johnstaff, ‘final draft’, ‘Attachment H’ to ?, 58pp)

3. Ultimo Investment Case Ultimo Presence Project 3 Ultimo Investment Case
(8 Jan 2018, Johnstaff, ‘version 3’, project, options, analysis, assessment, 97pp)

4. Site Infrastructure Assessment
Ultimo Presence Project 4 Site Infrastructure Assessment-2
(8 August, 2017, Steensen Varming for Johnstaff,  ‘Attachment F’ to No1 in NWSM as ‘site analysis updates?, 67pp)

5. Town Planning ReporUltimo Presence Project 5 Town Planning Report
(17 Nov 2017, Ethos Urban for Johnstaff, re building height, ‘Attachment D’ to ?, 4pp)

6. Development Options Assessment
Ultimo Presence Project 6 Development Options Assessment
(undated, Nov 2017?,  Johnstaff, with Crone and Ethos Urban, ‘Attachment E’ to No1 in NWSM; ‘value to the State of allowing  third-party development on sections of the Ultimo site, whilst retaining a presence on the site for MAAS and general cultural usage’,  122pp)

7. Heritage Advice Ultimo Presence Project 7 Heritage Advice
(2 Oct 2017, Weir Phillips Heritage, for Johnstaff, ‘Attachment G’ to No 4 in NWSM, 6pp)

8. Project Cost Plans Ultimo Presence Project 8 Project Cost Plans
(6 October, 2017, Rider Levett Bucknall for Johnstaff, costs of options, ‘Attachment I’ to  No 1 in NWSM, 17pp)

9. Economic Appraisal Ultimo Presence Project 9 Economic Appraisal
(Nov 2017, SGS Economics and Planning for Johnstaff, ‘visitation projections and an economic appraisal for the Ultimo Presence options’, ‘Attachment J’ to ?, 38pp)

10. Financial Appraisal  Ultimo Presence Project 10 Financial Appraisal
(1 Nov, 2017, Paxon Group for Johnstaff, ‘Attachment K’ to ?, 25pp)

11. Preliminary Master Program
Ultimo Presence Project 11 Preliminary Master Program
(undated, Johnstaff, development schedule, ‘Attachment M’ to ?, 3pp)

12. Governance Arrangements
Ultimo Presence Project 12 Governance Arrangements
(7 Dec 2017, Johnstaff, governance and management of the project, ‘Attachment N’ to ?, 16pp)

13. Procurement Options Assessment
Ultimo Presence Project 13 Procurement Options Assessment
(7 Dec 2017, Johnstaff, governance and management of the project, ‘Attachment N’ to ?, 16pp)

14. Legislation & Technical Requirements Review 
Ultimo Presence Project 14 Legislation & Technical Requirements Review
(14 Nov 2017, Johnstaff, list of regulations, ‘Attachment P’ to ?, 18pp)

FURTHER ACCESS:
These, as well as some extra papers are also available at:  http://lockoweb.com/
Go to:  http://maasbusinesscase.com/
And then, for specific files to: HERE